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Transform your idle Microsoft Teams Rooms screens into digital signage. When a meeting isn’t in session, you can automatically display corporate communications, important announcements, or branded content directly from your Pickcel account. This guide walks you through integrating Pickcel with your Microsoft Teams Rooms environment.
This is different from the Microsoft Teams app, which displays your Teams channel messages on a Pickcel screen. This guide does the reverse: it turns a Teams Rooms display into a Pickcel signage screen.

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Prerequisites

Before you begin, make sure you have:
  • An active Pickcel Digital Signage account
  • A Microsoft Teams Rooms Pro license (this feature is exclusive to the Pro plan)
  • Administrator access to the Microsoft Teams Rooms Pro Management Portal
  • Teams Rooms devices running version 5.1 or later

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Part 1: Get Your Pickcel Screen URL

The first step is to retrieve a unique URL from your Pickcel account that will stream content to your Teams Room screen. You can do this for a brand-new virtual screen or an existing one you already use.
1

Create a screen and get its code

Log in to your Pickcel Console and navigate to the Screens module from the left-hand menu. Click + Add Screen.From the pop-up, click Get Screen Code. A 6-digit alphanumeric code will be generated. Click Next, then enter a name for your screen (e.g., “Microsoft Team Rooms”) and provide its location.
Add a screen and get the 6-digit screen code in the Pickcel Console
2

Assign content and copy the screen URL

Publish the specific composition or playlist you want to display on your Microsoft Teams Room screen.
New to publishing? See How to Add Media, How to Create Compositions, and How to Publish Content to Screens.
After publishing content, click your newly configured screen’s name in the Screens module. From the screen details panel that appears, find and copy the unique URL.
Copy the unique screen URL from the screen details panel

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Part 2: Configure Microsoft Teams Rooms

Now use the copied Pickcel URL to configure the digital signage settings within the Microsoft Teams environment.

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Add Pickcel as a Digital Signage Source

1

Turn on Digital Signage

Sign in to the Teams Rooms Pro Management Portal with your administrator credentials. From the left-hand navigation menu, go to Settings > Digital signage and turn on Digital Signage.
Turn on Digital Signage in the Teams Rooms Pro Management Portal
2

Add a source

Click Add source.
Click Add source in the Digital signage settings
In the General section, enter a unique Name for this source (e.g., “Pickcel Digital Signage”) and click Next.
Enter a name for the digital signage source
3

Set source type to Custom and paste the URL

For the source type, select Custom. Paste the Pickcel Screen URL you copied into the URL field, then click Next.
Select Custom source type and paste the Pickcel screen URL
4

Acknowledge and submit

Acknowledge the terms by clicking Next.
Acknowledge the terms and click Next
Review the details and click Submit. Your Pickcel source has now been added.
Review the source details and click Submit

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Assign the Pickcel Source to a Room

1

Select your room

In the Teams Rooms Pro Management Portal, navigate to Rooms from the sidebar. Select the Microsoft Teams Room you want to set digital signage content for.
Navigate to Rooms and select your Microsoft Teams Room
2

Enable digital signage for the room

In the pop-up, go to Settings > Digital signage. Ensure the Digital signage option is turned On, then ensure Show Teams Rooms banner is turned On, and set how long of a display period you want before your digital signage is activated.
Turn on digital signage and the Teams Rooms banner, and set the display period
3

Disable idle timeout and select the signage source

Scroll down and ensure Allow screen timeout when device is idle is turned Off. Finally, select your Microsoft Teams Rooms player instance as the Signage source. Select Apply.
Turn off idle timeout and select the Pickcel signage source, then Apply
4

Save your settings

You will see a pop-up asking you to save your digital signage settings. Select Apply now, then Submit. Another pop-up explains that the save process will happen in the background. Click Skip and Close.
Apply now and submit to save the digital signage settings

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You’re All Set!

You have successfully configured your Microsoft Teams Room to display Pickcel digital signage. Now, when the meeting room is not in an active call and the idle time you set has passed, the screen automatically switches to display the dynamic content managed from your Pickcel account.
For further reading: