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The Meetings Calendar app turns a screen outside a meeting room into a live room sign. Connected to Google Calendar, it reads a room’s calendar and shows whether the room is free or in use, and which meetings are coming up next.
Using Microsoft 365? See Meetings Calendar for Outlook.

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What the screen shows

The screen switches between three states on its own, based on the room’s calendar.
  • Green Available Now banner with the current time and date
  • No Meetings Today when nothing else is booked today
Meetings Calendar showing Available Now and No Meetings Today

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Before you begin

  • A Google account that can see the room’s calendar, usually a Google Workspace account in your organization.
  • The room’s calendar added to that account’s Google Calendar. Pickcel lists only the calendars in the connected account’s calendar list. See Add the room to your Google Calendar.
  • Meetings booked with the room. A meeting appears on the screen only when the room was added to it and accepted it.
Connect with a shared account that stays active, such as a facilities or reception account, rather than a personal one. The screen depends on that account’s access.

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Add the room to your Google Calendar

Meeting rooms in Google Workspace are resources, created by your Workspace admin in the Google Admin console under Directory > Buildings and resources. To make a room selectable in Pickcel, add it to the Google Calendar of the account you’ll connect:
1

Open Browse resources

In Google Calendar, click + next to Other calendars and choose Browse resources.
2

Select the room

Tick the room you want to show. It’s added under Other calendars right away.
Google Calendar Browse resources settings with the Meeting room - Cauvery (10) resource selected

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Create the Meetings Calendar app

1

Open Apps and search for Meetings Calendar

From the left sidebar of the Pickcel console, go to Content > Apps and type Meetings Calendar in the search box.
Pickcel Apps page with Meetings Calendar typed in the search box and the Meetings Calendar app in the results
2

Open the app and click Create App

Click Meetings Calendar to open its details, then click Create App.
Meetings Calendar app details dialog with the Create App button
3

Connect with Google

Click Connect with Google, choose the Google account that has the room’s calendar, and allow Pickcel to view your calendars and events (read-only).
Meeting App screen asking you to authenticate, with the Connect with Google button
4

Name the app and choose the room

  • Name: how the app appears in your Media library, for example Cauvery Room Display.
  • Calendar name: the room’s calendar. Your own calendar is listed too.
Meetings Calendar settings showing the authenticated user, Name, and Calendar name set to a meeting room
5

Preview the room

Click Preview at the bottom. The Live preview shows the room’s calendar right now. Switch between Landscape and Portrait to match your screen.
Meetings Calendar Live preview showing Available Now and No Meetings Today with the Preview button highlighted
6

Create the app

Click Create App. Pickcel saves the app to your Media library.
One app shows one room. For several rooms, create one Meetings Calendar app per room.

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Publish to your screen

Add the app from your Media library to a composition, then schedule and publish it to the screen outside the room. See Create a Composition and Publish Content.

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Troubleshooting

Add the room to the connected account’s Google Calendar with Browse resources (see Add the room to your Google Calendar), then click Connect with Google again. If the room isn’t under Browse resources, ask your Workspace admin to create it or share it with you.
Open the meeting in Google Calendar and check that the room was added and accepted it. Meetings that don’t include the room don’t appear.