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Campaigns target employees. Desktop channels reach an employee only when their record is linked to a PC (a screen).
  • Each employee uses one license seat. See usage in Settings → Company → Licenses details.
  • One screen can be linked to one employee.

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Add employees

  • Connect your Microsoft account in Settings → Company.
  • Deploy the desktop apps with Intune.
  • Each PC registers under the employee signed in to Windows, and their screen is linked automatically.
Department, Job title, and Office location become the group filters in a campaign’s Audience step. Keep them consistent (for example, don’t mix Bengaluru and Banglore).

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Assign a screen

  1. Click ⋯ → Edit on the employee.
  2. Under Assign Screen, pick their PC.
  3. Click Update Employee.
  • Screens are listed as Windows edition - HOSTNAME (ID), for example Microsoft Windows 11 Home Single Language - DESKTOP-90FPN71 (2E86ID).
  • A PC shows up only after one of the desktop apps has run on it.
  • Screens already linked to another employee aren’t listed.
Match the hostname to the right person. Otherwise their messages land on someone else’s PC.

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Microsoft Teams user ID

  • Needed only for the Teams channel.
  • Filled automatically when the employee’s email matches a user in your connected Microsoft tenant.
  • To set it yourself: Edit → Microsoft Teams user ID (advanced) → Edit manually, then enter the Microsoft Graph user ID.

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Other actions

  • Search: by name, designation, or location.
  • Download CSV: exports the directory.
  • Delete: ⋯ → Delete, or tick several rows → Remove.