> ## Documentation Index > Fetch the complete documentation index at: https://docs.pickcel.com/llms.txt > Use this file to discover all available pages before exploring further. # How do I show Google Calendar meeting room availability on my screens? > Use the Pickcel Meetings Calendar app with Google Calendar to show live meeting room status on a screen outside the room: Available, Occupied, and the meetings coming up next. The **Meetings Calendar** app turns a screen outside a meeting room into a live room sign. Connected to Google Calendar, it reads a room's calendar and shows whether the room is free or in use, and which meetings are coming up next. > [!NOTE] > > Using Microsoft 365? See [Meetings Calendar for Outlook](/apps/meetings-calendar/outlook). ## What the screen shows The screen switches between three states on its own, based on the room's calendar. **Available, no meetings** * Green **Available Now** banner with the current time and date * **No Meetings Today** when nothing else is booked today ![Meetings Calendar showing Available Now and No Meetings Today](https://cdn.pickcel.com/images/pickcel-docs/meetings-calendar-google/state-no-meetings.BdMmGUdT3lGf.png) **Available, meetings later** * Green **Available Now** banner * **Available until** the start of the next meeting * **Next Meetings** with the meeting title and time ![Meetings Calendar showing Available Now, Available until 19:00, and two meetings under Next Meetings](https://cdn.pickcel.com/images/pickcel-docs/meetings-calendar-google/state-available-next.nr8h91enDVbv.png) **Occupied** * Orange **Occupied** banner * The current meeting's title and time * **Next Meetings**, when more are booked ![Meetings Calendar showing Occupied with the current meeting and two meetings under Next Meetings](https://cdn.pickcel.com/images/pickcel-docs/meetings-calendar-google/state-occupied.7HhFvAniiemQ.png) ## Before you begin * **A Google account that can see the room's calendar**, usually a Google Workspace account in your organization. * **The room's calendar added to that account's Google Calendar.** Pickcel lists only the calendars in the connected account's calendar list. See [Add the room to your Google Calendar](#add-the-room-to-your-google-calendar). * **Meetings booked with the room.** A meeting appears on the screen only when the room was added to it and accepted it. > [!TIP] > > Connect with a shared account that stays active, such as a facilities or reception account, rather than a personal one. The screen depends on that account's access. ## Add the room to your Google Calendar Meeting rooms in Google Workspace are **resources**, created by your Workspace admin in the Google Admin console under **Directory > Buildings and resources**. To make a room selectable in Pickcel, add it to the Google Calendar of the account you'll connect: **1. Open Browse resources** In [Google Calendar](https://calendar.google.com), click **+** next to **Other calendars** and choose **Browse resources**. **2. Select the room** Tick the room you want to show. It's added under **Other calendars** right away. ![Google Calendar Browse resources settings with the Meeting room - Cauvery (10) resource selected](https://cdn.pickcel.com/images/pickcel-docs/meetings-calendar-google/g-browse-resources.GvqIHtnTGlaQ.png) ## Create the Meetings Calendar app **1. Open Apps and search for Meetings Calendar** From the left sidebar of the [Pickcel console](https://console.pickcel.com), go to **Content > Apps** and type **Meetings Calendar** in the search box. ![Pickcel Apps page with Meetings Calendar typed in the search box and the Meetings Calendar app in the results](https://cdn.pickcel.com/images/pickcel-docs/meetings-calendar/01-search-app.HhbzzL571nOf.png) **2. Open the app and click Create App** Click **Meetings Calendar** to open its details, then click **Create App**. ![Meetings Calendar app details dialog with the Create App button](https://cdn.pickcel.com/images/pickcel-docs/meetings-calendar/02-app-details.1K0Wek8Aoz2l.png) **3. Connect with Google** Click **Connect with Google**, choose the Google account that has the room's calendar, and allow Pickcel to **view your calendars and events** (read-only). ![Meeting App screen asking you to authenticate, with the Connect with Google button](https://cdn.pickcel.com/images/pickcel-docs/meetings-calendar-google/03-connect-google.rbi4dFCp-pmB.png) **4. Name the app and choose the room** * **Name**: how the app appears in your **Media** library, for example *Cauvery Room Display*. * **Calendar name**: the room's calendar. Your own calendar is listed too. ![Meetings Calendar settings showing the authenticated user, Name, and Calendar name set to a meeting room](https://cdn.pickcel.com/images/pickcel-docs/meetings-calendar-google/05-calendar-settings.OcLyV1Yzzeql.png) **5. Preview the room** Click **Preview** at the bottom. The **Live preview** shows the room's calendar right now. Switch between **Landscape** and **Portrait** to match your screen. ![Meetings Calendar Live preview showing Available Now and No Meetings Today with the Preview button highlighted](https://cdn.pickcel.com/images/pickcel-docs/meetings-calendar-google/06-live-preview.9SPCh5ivarxk.png) **6. Create the app** Click **Create App**. Pickcel saves the app to your **Media** library. > [!TIP] > > One app shows one room. For several rooms, create one Meetings Calendar app per room. ## Publish to your screen Add the app from your **Media** library to a composition, then schedule and publish it to the screen outside the room. See [Create a Composition](/compositions/compositions) and [Publish Content](/schedule-and-publish/publish-overview). ## Troubleshooting > **My room isn't in the Calendar name list** > > Add the room to the connected account's Google Calendar with **Browse resources** (see [Add the room to your Google Calendar](#add-the-room-to-your-google-calendar)), then click **Connect with Google** again. If the room isn't under **Browse resources**, ask your Workspace admin to create it or share it with you. > **A meeting isn't showing on the screen** > > Open the meeting in Google Calendar and check that the room was added and accepted it. Meetings that don't include the room don't appear. This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.